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Charity Accounting checklist - tasks

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For our first accounting blog posting here is a list of tasks you may have to do which vary for different charities.
 
We have tried give you just an idea of some of the tasks, it is advisable that you speak to us to first assess your charity accounting needs, and to come up with a complete plan of accounting work needed.
 
Budgets
• Prepare budgets for multiple projects over 3 year period or more
• Help with financial information for Grant applications
 
Basic bookkeeping: (cash based charities)
• Writing up expenditure book
• Writing up a cash received book (Income book)
• Writing up and balance petty cash on the imprest system
• Preparing accruals accounts – Income and expenditure account
• Preparing receipts and payment – cash based
 
Other bookkeeping tasks
• Maintain Sales Ledge – Raise invoices/credit notes
• Record payments received from customers
• Credit Control
• Maintain Purchase Ledger – Record Invoices/Credit notes
• Pay Supplier Invoices
• Deal with supplier disputes
• Maintain fixed asset register
• Maintain Membership records
• Keeping tract of grants and donations
 
Management Accounts
• Prepare a report of Actual Income and expenditure against Budget
• Prepare variance report, Prepare Cash flow forecasts
• Prepare financial reports for funders, and management committee members
 
Additional tasks
• Attend Period meetings held by the group
• Assist with applying for Grants etc
• Payroll
 
End of year
• Preparing year end accounts according to (SORP) statement of recommended practice and statement of financial activities  (SOFA)
• Liasing with auditors
• Working with treasurer in preparing annual returns and report
• Reclaim tax from HMRC for Gift Aid
• Sending Accounts to Charities Commission, Companies house etc

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